Forms
Policies
UVA University Medical Center Policies
We can access UVA University Medical Center policies via Knowledgelink or the PolicyTech shortcut on our desktops as long as we are using the Big IP VPN along with our HS credentials.
There's also a read-only link available: https://uvamedicalcenter.policytech.com/?anonymous=true&siteid=1.
Health Insurance Portability and Accountability Act (HIPAA)
- HPA-009: Use and Disclosure of Protected Health Information for General Fundraising Purposes Updated June 2024
- Patient Confidentiality and Notice of Privacy Practices
- HS Photo Media Release V2 17-37730 (If a patient is to be featured in any publication (including articles, solicitations, social media postings, news media, or internal newsletters), we must have a marketing consent form on file for that patient. Additionally, completed consent forms must be stored only on our secure O: drive. Please reach out to Maggie Patton with further questions.)
University of Virginia Policies
International Travel with UVA owned hardware and software
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TEMPORARY EXPORT REQUEST FORM:
If you’re planning to take a work laptop, work iPhone, or personal iPhone/Android/iPad with UVA email/other apps on it with you during international travel, regardless of personal or work travel, please fill out the temporary export request form for the equipment that you’re taking with you.
See University Equipment on https://security.research.virginia.edu/international-travel and the Temporary Export Request Form link.
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UA SUPPLIED IPHONE:
If you have a work iPhone supplied by UA, UA needs to add the international travel plan to your phone line for the period you will be abroad. Please submit a request through the Advancement Hub Help Desk at least 5 business days prior to departure.
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UVA INTERNATIONAL TRAVEL REGISTRY:
Faculty and staff are required to register their professional international travel through the University's International Travel Registry per University policy (FIN-055). The registry is maintained by the International Studies Office in order to facilitate University assistance if the need arises.
Once registered, travelers will be auto-enrolled in the University's International Health & Emergency Assistance Insurance Program provided by CISI.
Please visit the International Studies Office's Faculty & Staff Travel page for more information and to register.
This registration must be completed or travel will not be reimbursed/paid for by the University.
See UVA Information Security's website for Best Practices for Traveling Internationally.